15+ Alternative Ways to Say “Per Our Conversation” in the Workplace

“Per our conversation” is a common workplace phrase, but it can sound stiff, outdated, or even slightly defensive depending on the context. People often use it in emails to confirm what was discussed, document a decision, summarize next steps, or remind someone of an agreement. The phrase is not wrong, but it is not always the warmest or clearest option. A better phrase can make your message sound more natural, collaborative, and specific.

This guide gives you practical alternatives to “per our conversation” for professional emails, chat messages, meeting notes, client follow-ups, and internal updates. You will learn which phrase to use when you are confirming action items, sharing a recap, referencing a decision, correcting a misunderstanding, or following up after a call. The goal is to sound professional without sounding robotic. Good workplace writing should document the conversation while still feeling human.

1. “As we discussed”

“As we discussed” is the closest natural substitute for “per our conversation.” It is clear, concise, and widely accepted. Use it when you are reminding someone of a point from a meeting or call without sounding overly formal. Example: “As we discussed, I’ll send the revised proposal by Thursday afternoon.”

This phrase works well for internal emails, client messages, and project follow-ups. It is especially useful when the conversation was recent and both people remember the context. If the topic is complex, add one sentence of detail so the reader does not have to reconstruct the whole conversation from memory.

2. “Following our conversation”

“Following our conversation” is polished and professional. It works well at the start of a follow-up email. Example: “Following our conversation, I’ve attached the onboarding checklist and the updated timeline.” It signals that your message is a next step, not a random new topic.

This phrase is useful after meetings with clients, vendors, managers, or interviewers. It is slightly warmer than “per our conversation” but still formal enough for business writing. Use it when you want to sound organized and responsive.

3. “As mentioned earlier”

Use “as mentioned earlier” when you are referencing something already stated, especially in an email thread or prior meeting. Example: “As mentioned earlier, the budget approval is still pending.” It is clear, but be careful with tone. In tense situations, it can sound like “I already told you this.”

To keep it friendly, pair it with useful context. Instead of writing, “As mentioned earlier, this is due Friday,” try, “As mentioned earlier, the Friday deadline is tied to the client review window, so I’ll keep the timeline updated.” That sounds more helpful and less corrective.

4. “To recap our discussion”

“To recap our discussion” is excellent when you are summarizing several points. Example: “To recap our discussion, we agreed to finalize the landing page copy, test two ad headlines, and review results next Tuesday.” This phrase sets the expectation that a list or summary is coming.

Use it after meetings where multiple decisions were made. It helps prevent confusion and creates a written record. For clarity, use bullet points or short paragraphs. The more complex the meeting, the more valuable a recap becomes.

5. “Based on our discussion”

“Based on our discussion” is useful when the conversation influenced a decision, recommendation, or next step. Example: “Based on our discussion, I recommend launching the pilot with the smaller customer segment first.” It shows that your message is connected to the information shared earlier.

This phrase works well in consulting, management, sales, project planning, and client strategy. It is less about repeating what was said and more about explaining what you concluded from it. That makes it ideal for recommendations and decisions.

6. “As agreed”

“As agreed” is direct and efficient when both sides made a clear commitment. Example: “As agreed, the first payment will be due upon contract signing.” Because it is firm, use it only when there was a real agreement. Do not use it to pressure someone into accepting something that was merely discussed.

In sensitive situations, soften it with context: “As agreed during today’s call, we’ll begin with a two-week trial before expanding the rollout.” This keeps the phrase professional and transparent.

7. “To confirm our next steps”

This phrase is perfect when the main purpose of your message is action. Example: “To confirm our next steps, I’ll draft the report, you’ll review the data, and Sam will schedule the client call.” It is clear and collaborative.

Use it after meetings where people may leave with different interpretations of responsibilities. It reduces missed deadlines because each person can see what they own. If the stakes are high, include dates and owners for every task.

8. “I wanted to follow up on our call”

This phrase is conversational and friendly. Example: “I wanted to follow up on our call and share the pricing options we discussed.” It is a good choice for sales, recruiting, customer success, partnerships, and networking.

Because it sounds human, it works especially well when you want to maintain warmth. It is less formal than “following our conversation,” but still professional. Use it when relationship tone matters.

9. “Thank you for speaking with me”

When you want to sound appreciative, lead with thanks. Example: “Thank you for speaking with me today. I’m sending the portfolio samples we discussed.” This is helpful after interviews, sales calls, informational meetings, and client introductions.

Gratitude should be specific when possible. “Thank you for walking me through the current workflow” is stronger than “Thanks for your time.” Specific thanks shows that you were listening.

10. “As discussed in our meeting”

This phrase is slightly more specific than “as we discussed” because it names the meeting. Example: “As discussed in our meeting, the design team will prepare two homepage concepts by Monday.” Use it when there may have been several conversations and you want to identify the source.

For even more clarity, include the date: “As discussed in our July 17 meeting…” This is useful for project documentation, client approvals, and formal follow-ups.

11. “I’m writing to summarize our conversation”

This phrase is direct and helpful when you are creating a written record. Example: “I’m writing to summarize our conversation and confirm the timeline before we move forward.” It tells the reader exactly why the email exists.

Use it when decisions, deliverables, pricing, responsibilities, or deadlines need documentation. It is especially useful when multiple people were present and need the same understanding.

12. “To make sure we’re aligned”

“To make sure we’re aligned” is collaborative and modern. Example: “To make sure we’re aligned, the launch date is still August 12 and the final copy is due next Friday.” It frames the email as teamwork rather than correction.

This phrase is useful when there is room for misunderstanding. It is also less confrontational than “per our conversation” in situations where you need to clarify expectations.

13. “Here’s what I have captured”

This phrase works well for notes and collaborative projects. Example: “Here’s what I have captured from our discussion: the client prefers a shorter demo, the legal review starts next week, and the budget remains unchanged.” It leaves room for correction.

Use it when you want others to confirm or edit the summary. It is especially useful in group settings because it invites feedback instead of pretending your notes are perfect.

14. “As a follow-up to our discussion”

This is a polished phrase for formal or semi-formal business communication. Example: “As a follow-up to our discussion, I’m sharing the contract draft for your review.” It works well when sending attachments, proposals, reports, or links.

It is slightly more formal than “I wanted to follow up,” so choose it for clients, executives, vendors, or external partners when you want a professional tone.

15. “Regarding what we discussed”

This phrase is simple and flexible. Example: “Regarding what we discussed, I checked with finance and the revised estimate is approved.” It works best in the body of an email rather than as the opening line.

Keep the sentence specific. “Regarding what we discussed” alone is too vague. Add the topic, decision, or action so the reader immediately understands the connection.

16. “Here are the agreed action items”

Use this when your follow-up is mainly about responsibilities. Example: “Here are the agreed action items: Mia will update the deck, Omar will send the data, and I’ll schedule the client review.” This phrase is practical, clear, and hard to misunderstand.

It is especially useful for managers, project coordinators, consultants, and team leads. If a meeting produced decisions, action items turn discussion into progress.

Conclusion

You can replace “per our conversation” with warmer, clearer phrases such as “as we discussed,” “following our conversation,” “to recap our discussion,” “to confirm our next steps,” or “to make sure we’re aligned.” Choose the phrase based on your purpose. If you are summarizing, use recap language. If you are confirming responsibilities, use action-item language. If you are maintaining a relationship, use a warmer follow-up. The best workplace writing documents what happened while helping the reader understand what comes next.